Industries/Automotive/Intake Agent
Tooling and prototype requests,program-aware routing.
Program teams request tooling changes and prototype shop services while buyers verify program codes and approved suppliers. The Intake Agent parses requests, matches program catalogs and prior tooling POs, applies PPAP reference checks you store, and routes program buyers before PO issue.
Scenarios in automotive
Document-level examples buyers in this industry run through Intake Agent.
Prototype shop services quote
Services mapped to program cost center; PPAP reference required when configured.
Aftermarket catalog purchase order
Catalog lines matched with delegated approval by amount.
Tooling engineering change request
ECR references attached; sole-source warnings when only one qualified vendor exists.
What the agent checks
Core Intake Agent rules, phrased for automotive procurement.
- Program catalog match
- Blocked supplier → block
- Risk warnings on sole-source components
- Budget vs line
- Split orders within 14 days
- Lead time vs SOP date
How it works
Same pipeline as the live Intake Agent module.
- 1
Parse the request
Extract units, needed-by dates, and budget phrases from free text — including informal quantities like “a pair of” or “around $25k”.
- 2
Match catalog and supplier
Score catalog keywords and names against each line need. Prefer contracted items and infer category and supplier from the best matches.
- 3
Run policy checks
Evaluate contracted pricing, preferred supplier tier, supplier risk score, budget overrun, split-order patterns, and lead time vs the requested date.
- 4
Build the approval chain
Add the requester’s manager, category manager for IT spend, Finance above $25,000, and the CPO above $250,000 — skipping redundant steps when limits already cover the total.
- 5
Submit and issue the PO
After approvers sign off in sequence, the agent creates a purchase order with supplier payment terms and links it back to the request.
Questions buyers ask
Will agents approve ECNs?
No. Engineering change boards approve design changes.
PPAP references?
Checked when you store document IDs.
EDI catalog?
Intake uses master data you expose.
Who issues POs?
After approvals per matrix.