Engineering laptop refresh FY27 (180 units)
Replace 180 engineering laptops out of warranty in Q1 FY27. 32GB RAM minimum, 3-year on-site warranty, delivery in two waves.
What it does
This workspace tracks one RFQ from draft through award: supplier bids, a weighted evaluation scorecard, multi-round negotiation, and a final recommendation.
What you can do here
- Click Collect bids when invited suppliers have not all responded yet.
- Review Evaluation to see how each supplier scores on your weighted criteria.
- Click Start negotiation to run up to three rounds with guardrails on price and warranty.
- Click Award on the recommendation when you are ready to lock in the supplier.
Behind the scenes
Bid collection uses each supplier's catalog pricing and terms with realistic variance. Scoring normalizes each criterion to 0–100 and applies your weights. Negotiation moves price toward a target (about 6% below the best opening bid) without going past your walk-away, and may trade lead time or payment terms; each round saves an updated bid.
Example: On RFQ-3101, Quanta's opening bid of $2,245/unit totals $404,100 for 180 laptops — about $25,900 (6%) under the $430,000 budget on price alone; the scorecard also weighs warranty, lead time, payment terms, and supplier risk.
Bids
| Supplier | Unit price | Total | Lead time | Payment terms | Warranty | Risk score | Round | |
|---|---|---|---|---|---|---|---|---|
| Apex Devices | $2,310.00 | $415,800 | 14d | Net 60 | 36 mo | 47 | Round 1 | |
| Quanta Hardware | $2,245.00 | $404,100 | 24d | Net 30 | 24 mo | 38 | Round 1 |
Evaluation
| Supplier | Total cost (45%) | Lead time (20%) | Warranty (15%) | Payment terms (10%) | Supplier risk (10%) | Weighted |
|---|---|---|---|---|---|---|
| Apex Devices#1 | 97 | 100 | 100 | 100 | 81 | 97 |
| Quanta Hardware#2 | 100 | 58 | 67 | 50 | 100 | 82 |
Leader saves $14,200 (3.3%) vs $430,000 budget.
Negotiation
- Target price: $2,110/unit (~6% below best bid)
- Walk-away: $2,290/unit
- Must-haves: warranty ≥ 36 mo
Transcript fills after you start negotiation. Up to 3 rounds per supplier.
Award recommendation
Award to Apex Devices: $2,310/unit, 36-mo warranty
Saves $14,200 (3.3%) vs budget
- Weighted score 97 — top scores on Lead time, Warranty, Payment terms.
- Unit price $2,310 vs budget $2,389.
- Quanta Hardware is 2.8% cheaper but offers 24-month warranty.
- 36-month warranty meets engineering standard.
- Saves $14,200 (3.3%) vs budget envelope.
Invited suppliers
- Apex DevicesStrategic
- Quanta HardwareApproved